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How Do I Write a Turnover Report?

Gerelyn Terzo
Updated May 16, 2024
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Employee turnover can be extremely costly to a corporation. Not only is there a financial expense tied to the loss of employees, but there is a time component involved too. When employees leave, time and money must be invested to search and identify suitable replacements. Also, new employees typically undergo some type of training to prepare these individuals for the new responsibilities. Preparing a turnover report includes assigning a number to the rate at which employees are leaving a particular organization.

When writing a turnover report, you should incorporate a turnover ratio. This represents the rate of employee departures based on the number of existing and new personnel over a period. Just arriving at a percentage is not enough, and you should include the numbers and steps taken to get to those results. A glance at the numbers in an easy-to-read table will give readers, who may be supervisors and staff in a personnel department, an obvious indication of turnover. Data expressed in a turnover report should alert a management team if employee retention is a serious problem at an organization.

Several different items should be displayed in a table contained within a turnover report. You must identify a series of numbers to begin and a time period for which turnover is being measured. First, recognize the number of employees at the start of the period. Include a column for any additional employees who were hired during that period to create a subtotal after those new workers are accounted for.

Next, create a column in the same table identifying the number of employees who left during the period. It doesn't make a difference if those individuals resigned or were terminated. Just include any employees who are no longer working for the company. The next column should represent the number of employees who remain after the turnover.

A turnover ratio can be created next, and this can be the last column in the turnover report. The equation is to divide the number of departing employees by the total headcount including new hires during a period. Multiply the result by 100, and you have the turnover ratio.

Certain industries might rely on part-time workers during certain seasons of the year or to support temporary projects. For instance, a landscaping company might need additional personnel following a severe snowstorm. In this case, you can create an additional turnover ratio without including seasonal personnel. The higher the turnover ratio is, the more of an issue employee retention is at a company.

SmartCapitalMind is dedicated to providing accurate and trustworthy information. We carefully select reputable sources and employ a rigorous fact-checking process to maintain the highest standards. To learn more about our commitment to accuracy, read our editorial process.
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Gerelyn Terzo
By Gerelyn Terzo
Gerelyn Terzo, a journalist with over 20 years of experience, brings her expertise to her writing. With a background in Mass Communication/Media Studies, she crafts compelling content for multiple publications, showcasing her deep understanding of various industries and her ability to effectively communicate complex topics to target audiences.
Discussion Comments
By Ivan83 — On Sep 08, 2011

Some industries experience huge rates of turnover. For instance, I used to work as a private investigator for a mid sized investigation company. They employed about a hundred investigators up and down the Midwest.

We would loose at least 2 or 3 investigators every month. Guys would get into it, stick with it for a few months and then burn out. There is a lot of time on the road and lots of long boring hours. There can also be tons of stress. It is not a job for everyone or even most anyone. Myself, I only lasted a year and a half.

I Have to imagine it is a nightmare for the company dealing with the rate of turnover. The training process is pretty extensive and they spend a lot of money on gear for new investigators. I have some sympathy but not too much. Maybe if they paid better they wouldn't loose so many people.

Gerelyn Terzo
Gerelyn Terzo
Gerelyn Terzo, a journalist with over 20 years of experience, brings her expertise to her writing. With a background in...
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