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What are Payroll Reports?

Malcolm Tatum
Updated May 16, 2024
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Payroll reports are documents that are generated from accounting records that have to do with the payroll of a business or company. The reports are normally structured to account for all payroll transactions for a specified period of time. They may cover a single pay period, or include data relevant to longer periods, such as a quarterly or annual payroll.

There are several key components that are part of basic payroll reports. The wages and salaries of employees working with the company during the cited period form the basis for the report. Along with carrying gross figures for salary and wages, these reports also identify the net amount of pay extended to the employee.

Along with salary or wages, payroll reports also break down any and all types of withholding activity. Withholdings will include detail on the amount of taxes retained by the employer for forwarding to local and national tax agencies. In the event that there is some type of national financial security program, such as the Social Security program of the United States, employers also withhold a calculated amount and forward the funds to the appropriate agency.

Payroll reports also reflect other types of withholding as well. Examples of these other forms of withholding would include voluntary contributions to retirement programs, payroll deductions associated with garnishments, or premiums withheld to pay for all or a portion of healthcare insurance provided through the employer. The total amount of withholdings and the net income issued to the employee will equal the gross income listed for the period cited.

While a great deal of the detail on these reports focuses on how wages and salaries are distributed, a typical report will also include information on taxes paid by the employer. In many countries, employers are responsible for paying taxes in addition to those withheld from an employee’s pay. Comprehensive payroll reports include information about both the cumulative total of employer taxes paid during the period as well as a breakdown of the tax burden to a specific amount per employee.

While payroll reports were once generated manually, many companies now make use of software that quickly analyzes all appropriate data and organizes the information into useful formats. Most financial software provides templates that can be used to generate payroll reports.

SmartCapitalMind is dedicated to providing accurate and trustworthy information. We carefully select reputable sources and employ a rigorous fact-checking process to maintain the highest standards. To learn more about our commitment to accuracy, read our editorial process.
Malcolm Tatum
By Malcolm Tatum
Malcolm Tatum, a former teleconferencing industry professional, followed his passion for trivia, research, and writing to become a full-time freelance writer. He has contributed articles to a variety of print and online publications, including SmartCapitalMind, and his work has also been featured in poetry collections, devotional anthologies, and newspapers. When not writing, Malcolm enjoys collecting vinyl records, following minor league baseball, and cycling.
Discussion Comments
By tthwala — On Apr 24, 2014

Could anybody please give an example on how to do payroll analyses/reports?

By anon256891 — On Mar 23, 2012

Can anybody write an example of the payroll analyses, because I don't even know how to start the report.

By anon105522 — On Aug 21, 2010

i am a student i am doing a assignment about payroll and have to read to my boss. what is the source of date (primary or secondary) for a payroll report and how the data may be collected and the type of information (quantitative, qualitative) and the most appropriate structure/format)? can you please send me information?

By anon90250 — On Jun 15, 2010

By the way, here in India I am working as a payroll trainer for Indian payroll system. But in this country again there are so many BPOs which are handling uk/us payroll process. so i want to improve myself via that angle also. Definitely my questions will be relevant.

Thank you for the previous reply also.

Resham from India.

By anon64571 — On Feb 08, 2010

I am on trying to prepare different sections of payroll in an organization. please send me information.

By anon57976 — On Dec 29, 2009

what is a payroll deduction?

By anon57972 — On Dec 29, 2009

I am a student and i am on trying to prepare a field report concerning the effectiveness of payroll in an organization. Please send me an information and questionnaire.

Malcolm Tatum
Malcolm Tatum
Malcolm Tatum, a former teleconferencing industry professional, followed his passion for trivia, research, and writing...
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