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What Should I Include on a House Rental Receipt?

Nicole Madison
Updated May 16, 2024
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A house rental receipt should typically provide a short but detailed record of a rental payment. It normally will include your name, as the person who receives the payment, as well as the name of the payee. Likewise, it is important to include the payment amount, the form of the payment you collected, the rental period for which the amount applies, and any pertinent notes. Additionally, it is important to sign and date the receipt before you give it to the tenant, and always keep a copy of the receipt for your own records.

When you have to provide a house rental receipt, it may seem simple to just dash off a receipt from a pre-made receipt book by writing the amount of the payment and signing the form. A rental receipt, however, is an important document for both you and your tenant. It is proof of the amount of rent that was paid, by whom it was received, and the date on which the payment was accepted. If a dispute ever arises, it may prove a critical piece of evidence, especially if you accept cash or money orders for rental payments. For this reason, it is important that you make it as detailed as possible.

For starters, a house rental receipt will usually include your name and the name of the person who is making the payment. It also is generally best to use full legal names rather than nicknames. If a party other than the renter is making the rental payment, you may do well to include his name as well. It is also important to include your title, such as owner, landlord, or agent, on the receipt.

Dates are typically included on a house rental receipt as well. You will usually need to include the date on which the payment was made as well as the date on which the receipt was provided. You may also do well to include the dates for which the payment applies. For example, if the payment was made for the month of March, you might list the dates March 1 through March 31, along with the appropriate year.

A house rental receipt will usually also include details about the payment. For example, you might list the amount of the payment and the form in which the payment was received, such as cash, check, or credit card. You may also include notes about the payment. For instance you might note whether the payment is partial or covers the full amount due. You might also note late payments on receipts.

Once you have finished preparing the receipt, you will typically have to sign it before giving it to your tenant. You may also do well to make at least one copy of it. Then, you can give your tenant the original and keep a copy of it for yourself.

SmartCapitalMind is dedicated to providing accurate and trustworthy information. We carefully select reputable sources and employ a rigorous fact-checking process to maintain the highest standards. To learn more about our commitment to accuracy, read our editorial process.
Nicole Madison
By Nicole Madison
Nicole Madison's love for learning inspires her work as a SmartCapitalMind writer, where she focuses on topics like homeschooling, parenting, health, science, and business. Her passion for knowledge is evident in the well-researched and informative articles she authors. As a mother of four, Nicole balances work with quality family time activities such as reading, camping, and beach trips.

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Discussion Comments
By Reminiscence — On Sep 17, 2014

Another thing that's important to put on a rental receipt is the exact address of the rental property, especially an apartment number or lot number. Just putting the physical street address on the receipt may lead to some confusion later.

By mrwormy — On Sep 17, 2014

One thing I would include on a rental receipt is an explanation for any additional charges or fees. If the renter makes a late payment and the landlord assesses a late fee, it would be a good idea to make a note of it on the receipt. If the rent is ordinarily $350 a month but the renter paid a $25 late fee, the rent receipt might say "$375 cash received, including late fee".

Nicole Madison
Nicole Madison
Nicole Madison's love for learning inspires her work as a SmartCapitalMind writer, where she focuses on topics like...
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