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What is Human Resource Administration?

By Tess C. Taylor
Updated May 16, 2024
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Human Resource (HR) administration refers to the managing of human capital within an organization or industry. Once called “personnel management,” human resources is leading the way for improving the overall employment experience for billions of hard-working professionals around the world. In addition, human resource administration provides the business strategy by which organizations can meet the demands of the future.

In many organizations, human resource administration is handled by a team of human resources professionals headed by a senior human resources director. The duties of the members of the team can range from recruiting and employee relations to payroll and benefits administration. The entire team works together to achieve the human resources goals of the organization under the direction of the human resources manager.

For the best results, HR administration should be closely linked with the executive management of an organization. Each department must communicate the personnel needs and goals of the company on a regular basis so that the human resources division can best support the objectives of the organization. Without continual communication and resources, any organization can face shortages of skilled staff to handle the many responsibilities in departments, resulting in low performance.

A growing majority of organizations rely on human resources outsourcing to manage the administration of human resources. This practice can often be a more cost-effective way to ensure that all personnel matters are handled responsively and professionally by a team of human resources specialists that have the training and expertise needed to get the job done, In addition, outsourcing of human resources processes can save companies significantly because there is no need for an in-house team. Outsourcing human resources work is a practice that many small to medium sized businesses use to save time, money and get a larger range of services that will adapt to a growing organizational structure.

For many companies, contracting a portion of services to an independent human resources consulting firm makes good business sense. Human resources consultants can handle some or all of the human resource administration such as payroll, recruiting, or training needs of the company so that leaders can focus on running the business. In this case, the consulting firm creates custom solutions that will best support the needs of the company, without trying to take over any of the operational aspects.

Human resource administration of today requires trained individuals who have the personality traits and the commitment to providing expert support. When planning a human resources strategy, it's best for organizations to look for human resources professionals who have the education and experience to manage the complex issues that human resources departments often face. In addition, human resources divisions must stay on top of employment and legal trends in order to best protect the companies they serve.

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Discussion Comments
By MrMoody — On May 30, 2011

@miriam98 - I second that motion. I would also like to state that the Human Resource management services involves more than administrative tasks. They are strategic in employee retention as well.

Whether an employee is being hired, or resigning, or being fired or laid off, the HR manager is involved every step of the way, conducting entrance and exit interviews, gathering information and justifying salary quotes and severance pay.

The Human Resources department provides feedback to management so that they can retrain and recruit the best employees and build a top-notch team of talent that helps the company succeed in every economic cycle.

By miriam98 — On May 28, 2011

I would recommend that when you start a new job, make friends with the Human Resources Administrator early on. They can help you get up to speed and avoid making mistakes as well, such as not having all of your paperwork in order on 401K distributions or whatever.

My experience has been that most people don’t call on HR until they get into an emergency—or worse, they’re forced to meet them in the event of a severance. Get to know your HR rep early on and ask as many questions as you can; don’t pepper your manager with these questions, they may not know or they may accidentally give you wrong info.

Contact Hr. You’ll be able to get through the maze of new-hire requirements quickly so that you can focus on your job and become productive.

By allenJo — On May 26, 2011

At our company the Human Resources Administrator handles everything from distributing employee handbooks, coordinating new employee orientation, answering issues about vacation, sick time, payroll—you name it.

We used to have several administrative individuals handling these tasks but then we hired an HR Administrator with a background in recruiting and some management and she has been fantastic.

By ashu3337 — On Mar 12, 2011

Amazing and great explanation on human resource administration. I write articles on human resources. Human Resource Department play a vital role in an organization.

Human resource is the link of communication between management and the employees. Thanks for the detailed explanation on Human Resource Administration.

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